Archive for January, 2010

Defending Profit Margins

In the last few weeks I have had the opportunity to work with three companies that are each leaders in their respective industries. In each case, the products and services they offer, the people who work for them and the way they conduct business are all first rate.
 
And yet they all are facing the same challenge: How to communicate the value they provide to the customer so that they are not seen as a commodity and therefore maintain the profit margin they need to grow their businesses.
 
You Can’t Make it Up With Volume
 
Each percentage point of gross profit margin you lose requires a 4% volume growth just to keep profit steady. A five point increase in your profit margin is the equivilent to a 20% increase in sales. A five point increase in your profit margin can equal a 50% boost to your bottom line profit.

Focusing on Features Can Erode the Perception of Value
 
Chances are that your company has a long list of features that you are proud of. They might include innovative design, flexibility, longevity, responsiveness, superior customer service, well trained staff, convenient locations, fast delivery, customer testimonials, etc.
 
Unfortunately, your customer doesn’t always fully grasp the value that these features bring and therefore may not be willing to pay for them.
 
Understanding How the Customer Benefits from the Way You Do Business
 
In one case my client discovered that the quality of their products allowed their customer to sell the product longer before it spoiled. And because the product was fresher, the customer could charge more money to their customer. And the way they delivered the product reduced handling by the customer, saving them labor costs.
 
Another client discovered that most of all, their customers appreciated that they “saved their bacon” when they needed product really quickly.
 
The third client discovered that the quality of the service they provided helped their customer reduce staff turnover and increase employee satisfaction.

Communicate the Value
 
In our Value-Based Selling program we emphasize two specific skill sets:

  1. How to develop great questions that reveal to both the sales person and the customer, the total COST of the problem and the potential value of the solving the problem. In effect the customer begins to desire the solution before the sales person begins selling it.
  2. How to communicate the value by describing explicitly how doing business with your company will impact their ability to increase profit or sales. The best method to convey this message is using a combination of success stories, fact based analysis and testimonials.

Purchasing agents and buyers typically get far more training in how to commoditize the buying process. In response, your sales people require constant training & development in selling the value your company provides.
 
Reflection Questions
 
How does buying your product or service help your customer make more money? Is your team capable of consistently communicating this value to your customers?

Action Items 

  • List all of the elements of your value proposition – the features and benefits of doing business with your company.
  • Craft questions that will help your sales people probe for the problems that create customer desire for your solution.
  • Create powerful stories, examples, illustrations and testimonials that can be used to convey the value message in the sales process.
  • Give your sales people the skills they need. Not just one-time training… ongoing reinforcement.
  • Watch your sales, profits and customer retention increase.

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Check Mark Thinking

Achievers can fall into the trap of check-mark thinking. They view corporate change as a to-do list. Mission statement – check, Vision – check, Told them what I expect – check, Metrics in place – check.
The busy executive then moves on the other things because he or she thought they had “done” everything on the list. Then they begin to see things start to unravel and quickly blame others for not executing properly.
Check Mark Thinking
Assuming things are “done” simply because you launched them or communicated them once is a recipe for organizational disaster. Imagine if McDonalds or Apple ran one commercial and expected everyone to appreciate their brand and buy their products. Marketers realize the need for hundreds and even millions of impressions to get their messages across.
As a leader in your work group, division or company, realize that your employees need to hear the same essential messages over and over again. When they hear them for the first time they do not know whether this is just a whim of the boss or if it is important.
When they hear the same message for the third time, they start to realize it isn’t going away. If the same message permeates its way into your corporate newsletter, town hall meetings, training sessions, measurement systems, performance goals and performance feedback then people realize you are serious.
So if your initiatives are not getting the traction you believe they should, then perhaps you will need to un-check that box and realize there is more work to be done in getting the buy-in and execution you need. Some boxes will never be checked off: innovation, communicating points of differentiation, showing employees appreciation and many others.
Reflection Questions
Have you thought something was “done” when it really wasn’t? How are you playing a role in people “getting it”?
Action Items

  • Decide what the essential must-achieve areas are for your team, division or company.
  • Communicate it in many ways, many times.
  • Integrate it into the systems your people care most about – recognition and rewards, compensation and promotion decisions.
  • When things start to drift off track – go back and reinforce it again.

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Self Deception

What do people really think of you? Do you even care? Do you care too much?
 
Many of the managers and executives I coach and train start off by being surprised and maybe even slightly insulted to think that they need to improve their leadership skills. After all, they wouldn’t have been promoted if they weren’t competent… or would they?
 
It kind of reminds me of the 1992 movie A Few Good Men when Jack Nicholson, playing the role of Colonel Jessep, defiantly states, “You can’t handle the truth!”
 
The term 360 degree feedback has become much maligned because most of the people who are subjected to this feedback are not open to receiving it in the first place. 360 feedback refers to getting feedback from your boss, your peers and your direct reports, a full circle of feedback.

Self-Deception
 
Let’s examine two patterns of thinking that get in the way of an executive or manager accepting and acting upon feedback from peers and direct reports:

  1. The individual giving me feedback isn’t credible or qualified to evaluate me. (What do they know!) 
  2. I’ve achieved success by being the way I am so why would I want to change?

Let’s tackle each of these.
 
First, any person who interacts with you is qualified and capable of giving you feedback about your people skills. The feedback might be related to how clearly you communicate, how responsive you are, whether you are approachable or not and if they feel encouraged and supported by you. If they work with you more closely they can also speak to your technical skills related to completing assignments both accurately and in a timely fashion.
 
And that brings us to the second point. High achievers can hit a plateau where the same skills and approaches they used to achieve their current level of success often work against them in getting to a higher level of responsibility.
 
The most common term for this is “The Peter Principle” where individuals are destined to be promoted to their level of incompetence. Once you reach that level, you are no longer promotable and in fact, your days may be numbered.
 
While the incompetence could be technical, most likely it has to do with your people skills. At higher levels in an organization your success has less to do with your own output and more to do with mobilizing a team to achieve the required results.

Unaware of Strengths
 
In addition to being unaware of our weaknesses, we can also be unaware of our strengths. Without an appreciation of what we do well, we might inadvertantly stop and lose the benefit of that strength. Feedback can reinforce what we are doing well.
 
Confronting Reality
 
When you get to a place where you recognize that no matter how successful you have been, there is always room for improvement, you can begin to make adjustments. In every single coaching situation I have encountered there are only 3 or 4 leadership behaviors that the individual needs to change in order to unlock greater success. The challenge is to discover what those behaviours are and get help to correct them.
 
Reflection Questions
 
Do you actively solicit feedback from the people around you as to how effectice a leader you are? If not can you become vulnerable enough to ask for that feedback and use it to grow as an individual?

Action Items

  • Ask for specific feedback from the people you work with and those who work for you if you are in a leadership position.
  • While you can use more sophisticated instruments to measure leadership style and management capability, you can start with these four simple questions:
  • What do you think I do really well and would like me to continue doing?
  • What do I not do as much as I should and you would like to see me do more of?
  • What do I do that you think it best that I stop doing?
  • What do I not do now that you think I should start doing?
  • When you get the feedback, even if you find it difficult to swallow, be thankful because you are on your way to greater success.

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Delayed Gratification

A lot of money is made in the “self-help” industry from promising people “quick and easy” ways to achieve success. In fact I challenge you to pick up a business book or “how to” book that doesn’t have the words quick and easy on it. They wouldn’t sell as well with the words “difficult and challenging.”
 
In a radio interview on AM800 on January 2nd, host Kara Ro asked me to share tips on setting and achieving goals. This was around the topic of New Year’s Resolutions. It got me thinking about leadership and that the best leaders take action with a long term view.
 
Be sure and check out the links at the bottom of this email for upcoming courses or to have a discussion about what your team needs to achieve success in 2010.

Delayed Gratification
 
Take an inventory of the people in your life who you consider to be “successful”. Were they an overnight success? Likely not. I can’t think of one person who has achieved success who hasn’t had to work very hard to achieve it. They might make it look easy but behind the scenes they worked their butt off to get where they are. And likely they are still working their butt off to get to the next level or simply maintain what they have.

 

Working Smarter AND Harder
 
In the 19 years of being a professional trainer, speaker and coach, I’ve dreamed about how easy it was going to be. With two best selling books and tons of media exposure, surely the business will come flooding in and the road to riches will be paved with gold. Yeah right. It turns out that the best projects and the greatest prosperity have come at a price. Extra hours of work, preparation and commitment led to the good times. Any time I slacked off and took it easy sales and profits declined.
 
Do continue to work smarter by taking courses, reading books, working with a coach or mentor and trying new things.
 
Good Job Boss
 
Employees will comment that they rarely receive feedback or praise from their manager. Most managers, general managers, CEO’s and business owners will receive little or no praise for their efforts. Even the best managers will never know how good they really are.
 
By definition, leaders achieve results through the efforts of others. Therefore when things go well, the leader should give credit to the team. When things go poorly, the leader needs to be accountable for the mistakes or poor execution.
 
The only satisfaction a true leader will feel is the sense of pride that comes from helping others achieve best-ever results and reach their full potential. Sure, the leader can and should smile to themselves when things go well. This quiet, self-reflective sense of accomplishment will soon be replaced with an urge to take on the next challenge or opportunity.
 
Reflection Questions
 
Are you or your team looking for a “quick fix” to a problem or challenge instead of persistently and doggedly attacking the obstacles to greater success? Are you seeking instant gratification instead of the quiet sense of accomplishment that comes from seeing others grow and develop?
 
Action Items
  • If you have a good boss, tell them specifically what you appreciate about them. It will help reinforce those great behaviors.
  • Set ambitious and challenging goals for yourself and others and then persistently work towards those goals. You’ll feel a greater sense of accomplishment from achieving the nearly impossible than a “slam dunk”.
  • Avoid the temptation to slack off and take it easy as a decline in results and performance will surely follow.

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